Data Infrastructure Discovery Tool

Your organization recently completed a Discovery engagement. People across departments sat down and shared honest, detailed accounts of how they do their work every day. What emerged was a clear picture: the people at this school are extraordinary, and the systems they've been given to work with have not kept up.

Across departments, staff reported building their own spreadsheets, trackers, and workarounds because the official tools don't talk to each other, don't provide what's needed, or require re-entering the same data across multiple platforms. That's not a discipline problem. That's resourcefulness. You built solutions because the systems didn't give you what you needed to do your job.

This tool is how we fix the systems.

We're asking you to take a few minutes to tell us about the spreadsheets, trackers, and manual workarounds you rely on, and to walk us through the official data systems your role depends on. Your input means we can start rebuilding, consolidating, and connecting the tools you use so you spend less time on data entry and more time on the work that actually matters.

No one is in trouble for building a workaround. No one's name is attached to any finding. This is about fixing what should have been working all along — and you are the only people who know where the gaps actually are.

You know that spreadsheet you built because the official system couldn't do what you needed? We want to see it. Not to take it away — to understand what it does so we can make the official tools work that well. Tell us what you built, why you built it, and upload a copy if you can. A few minutes of your time now saves hours of everyone's time down the road.

Spreadsheet name or description

Your name (optional)

What does this spreadsheet do?

Why does it exist instead of the official system?

Where does it live?

How often is it used?

Department or team

Who else depends on this?

What official system should handle this?

Upload a copy of the spreadsheet

Click to select file or drag and drop

Accepts spreadsheets, documents, or screenshots. Max ~4MB.

Quick risk indicators

Rate each 0 (no risk) to 3 (high risk)

We're building a complete picture of every data system your school uses — from your student information system to the sign-up sheet on your office door. If your role depends on a system, a platform, a database, or even a shared spreadsheet that your department treats as official, we need to know about it. Who owns it, who uses it, what goes in, and what comes out. This is how we find the overlaps, the dead ends, and the connections that should exist but don't.

If you've ever typed the same student name, the same grade, the same roster, or the same dollar amount into more than one system, that's what we're looking for. Every time data gets re-entered by hand, it costs time and introduces the chance for errors. We need to know: where are you pulling data from, where are you putting it, how often, and how long does it take? This is the map that shows us where to build the bridges so you don't have to carry the data across yourself.